Services
Invoicing Master Data & Suppliers Compliance & Risk Analytics & Reports Peppol
Modules
Pruvio Source Pruvio Comply
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Procurement Manager CFO Tax Advisors
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Virtual Shared Service Center for Mid-Market

Procurement. Automated. Complete.

From purchase request to payment. From market research to compliance. One platform. Zero clerks.

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97%
cheaper than an SSC
2-3
FTEs replaced
<3 mo
ROI achieved
Made in Germany
GDPR Compliant
GoBD compliant
ZUGFeRD & XRechnung
Hosted in ISO 27001 certified data centers
Shared Service Center

Why a Virtual SSC?

The market is moving. You should move faster.

SSCs Are Mid-Market Reality

  • Over half of German mid-market companies already use Shared Service Centers
  • Key areas: Finance, accounting, procurement, IT
  • The trend is accelerating – most SSCs were set up in recent years

But Building One Is Expensive and Slow

  • Traditional SSC setup: up to 1 million EUR investment
  • Implementation time: 1 to 2 years
  • Ongoing staff costs, office space, and turnover
  • Consulting firms charge six-figure fees just for the concept

Pruvio Is Your SSC – From Day 1

  • 0 EUR setup costs
  • 5 minutes setup instead of 2 years implementation
  • AI instead of clerks – scales without headcount
  • From 1.490 EUR/month instead of 50,000 EUR/year per employee
Comparison

Traditional SSC vs. Consulting vs. Pruvio

Three paths to a Shared Service Center – only one is ready instantly.

Traditional SSC SSC Consulting (KPMG, BDO) Pruvio
Setup Cost500k – 1M EUR200–500k EUR (consulting only)0 EUR
Setup Time12–24 months6–12 months (concept only)5 minutes
Ongoing Cost25–40k EUR / FTE / yearNot includedFrom 499 EUR / month
Minimum Size20–30 FTEsFrom 1 projectFrom 1 user
ScalingLinear (more staff)Not applicableInstant (AI scales)
Break-Even1–2 yearsNever (consulting only)Immediate
Location RequiredYes (68% on-site)NoNo (cloud)
Talent ShortageMajor problemNot affectedNot affected (AI)
24/7 AvailableNo (shifts are expensive)NoYes
Error RateHuman (2–5%)Not applicable<1% (AI-validated)

Why invest hundreds of thousands when Pruvio delivers the same in 5 minutes?

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Myths

What Mid-Market Companies Often Think – And Why It's Wrong

Precisely where processes have grown organically and depend on individuals, the biggest inefficiencies occur: invoices are double-entered, early-payment discounts are missed, knowledge depends on single employees. Pruvio brings structure without removing flexibility – with industry-specific compliance packages for construction, IT, pharma, security, FM, and logistics.
Traditional SSCs require a minimum of 20 to 30 employees. Pruvio works from 1 user. Whether you have 10 or 1,000 suppliers – the AI scales with you without costs increasing proportionally.
You decide what gets automated and what doesn't. Pruvio handles the routine (reviewing invoices, collecting documents, creating reports). Strategy, negotiation, and supplier relationships stay with you. Just like a real SSC – without the bureaucracy.
True – a traditional SSC costs up to 1 million EUR to set up plus ongoing staff costs. Pruvio costs from 1.490 EUR/month. A typical mid-market company with 200 suppliers saves around 48,000 EUR per year compared to manual processing.
Services

Five Services. One Platform.

Each service replaces a standalone tool – or an entire department.

Invoicing

E-Invoice, Approval, Matching
  • Validate ZUGFeRD & XRechnung
  • Create e-invoices (wizard)
  • 4 channels: Upload, Outlook, Gmail, IMAP
  • 3-way matching (PO, delivery note, invoice)
  • DATEV / Lexoffice / SevDesk export
75% less manual invoice review

Master Data & Suppliers

Hub, Scorecard, Onboarding
  • Vendor hub with duplicate detection
  • Supplier scorecard (weighted)
  • Self-assessment (22 questions, token)
  • Onboarding workflow (5 steps)
  • Certificate manager & expiry alerts
60% faster supplier onboarding
Add-on Module

Pruvio Source

Sourcing, Tenders, Auctions
  • Tenders with AI analysis
  • Live auctions (English/Dutch)
  • Rate cards & framework agreements
  • Price comparison matrix
  • ERP/SAP export
84+ API endpoints

Compliance & Risk

AML, Monitoring, Heatmap
  • Sanctions lists (EU + UN + OFAC)
  • 360° risk score (5 dimensions)
  • Compliance calendar & deadlines
  • Predictive risk scoring (ML)
  • 10 industry compliance packages
100% automatic compliance updates

Analytics & Reports

KPIs, Dashboards, Report Builder
  • 20+ KPIs & dashboards
  • Savings tracker (plan → realized)
  • Report Builder (PDF & Excel)
  • Budget vs. actual & Herfindahl index
  • Scheduled report delivery
17 widget types in Report Builder
ROI Calculator

What Does Pruvio Save You?

Move the sliders – and see live how much time and money you save.

€0
Savings / Year
0 h
Hours Saved / Year
0
FTE Equivalent
Recommended plan: Business
Start Plan
For Whom

Who Benefits from Pruvio?

Procurement Manager

"I manage 200 suppliers in Excel and review invoices manually."
Automated invoice review, scorecards, spend dashboards, and tenders – all in one tool.
Solution for Procurement →

CFO / Management

"I get reports at the end of the month – and only as PDF."
Real-time KPIs, budget vs. actual, Report Builder with automated delivery. Make decisions, don't search for data.
Solution for CFO →

Category Manager

"Tenders run via email. Price comparisons are done in Excel."
Pruvio Source: tenders, live auctions, AI analysis, and scenario optimization – all digital.
Pruvio Source →

Tax Advisors

"Clients send PDFs, I have to manually book everything in DATEV."
Multi-client portal, DATEV batch import, automated invoice review. More clients, less effort.
Solution for Tax Advisors →
By the Numbers

Results That Speak for Themselves

0%
Less manual effort in operational procurement
0 min
Instead of 5 days for a sourcing event
0
Industry compliance packages pre-configured
0 EUR
Setup costs (vs. up to 1M for traditional SSC)
0%
Automatic invoice validation without manual intervention
24/7
Available – no office hours, no sick days

Based on process analysis and industry benchmarks

Compliance Packages

10 Industries. Pre-configured.

Documents, certificates, audit questions, and briefings – tailored for your industry. Ready to use immediately.

Construction

15 Docs · 10 Certs · 20 Questions
Available

IT & Software

12 Docs · 8 Certs · 18 Questions
Available

Mechanical Engineering

14 Docs · 12 Certs · 22 Questions
Available

Logistics & Transport

11 Docs · 9 Certs · 16 Questions
Available

Pharma & MedTech

18 Docs · 14 Certs · 25 Questions
Available

Electrical Engineering

13 Docs · 10 Certs · 19 Questions
Available

Chemistry

16 Docs · 12 Certs · 22 Questions
Available

Metal Processing

12 Docs · 9 Certs · 17 Questions
Available

Energy

14 Docs · 11 Certs · 20 Questions
Available

Facility Management

10 Docs · 8 Certs · 15 Questions
Available

Automotive

Planned
Planned

Food & Beverage

Planned
Planned

Public Sector

Planned
Planned

Textile & Fashion

Planned
Planned
Pricing

Transparent Pricing – from 0 EUR

Request Demo. Upgrade as you grow. Per-user pricing. No hidden costs.

Starter

0 EUR / month

Try it out & readiness check

  • 1 user
  • 10 e-invoice checks/month
  • 5 suppliers
  • Readiness check
  • 10 AI questions/month
Request Demo

Business

1,490 EUR / month

3 users incl., +15 EUR/user

  • Unlimited e-invoice checks
  • 100 suppliers
  • Outlook + Gmail + IMAP
  • Smart Document Router
  • Savings & contract tracker
  • 200 AI actions/month
Request Demo
Recommended

Professional

3,500 EUR / month

10 users incl., +19 EUR/user

  • Everything in Business
  • 500 suppliers
  • Invoice fingerprint & IBAN alert
  • 3-way matching (P2P)
  • Category intelligence
  • 2,000 AI actions/month
Request Demo

Enterprise

7,500 EUR / month

15 users incl., +29 EUR/user

  • Everything in Professional
  • Unlimited suppliers
  • REST API + Webhooks + MCP
  • SSO (SAML/OIDC)
  • Escalation engine
  • Unlimited AI
Request Demo

Enterprise Plus

12,500 EUR / month

100 users incl., +19 EUR/user

  • Everything in Enterprise
  • AI-powered negotiation
  • Custom portal branding
  • Teams/Slack bot
  • Dedicated account manager
  • 1 add-on module included
Contact Us
Add-on Modules

Available from Business plan. Each module incl. 3 users, +19 EUR/additional user.

Pruvio Source

Sourcing & Tenders

+990 EUR/mo

Pruvio Comply

3rd-Party Compliance

+790 EUR/mo

Pruvio ChemGuard

Hazardous Materials & EHS

+790 EUR/mo

Energy & ESG

Scopeix Integration

+790 EUR/mo

Compare All Plans →

"Pruvio doesn't just replace one tool – it replaces the entire department. Invoicing, master data, compliance, sourcing, and analytics: one login, one dashboard, one invoice."
— The Vision Behind Pruvio
Market Dynamics

Why act now?

Regulatory deadlines, rising requirements, and new technologies make 2025-2028 the decisive time window.

2025

B2B E-Invoicing Mandate

From 01.01.2025, all companies in Germany must be able to receive e-invoices. Those unprepared risk payment delays and compliance violations.

2026

LkSG & CSDDD

Germany's Supply Chain Due Diligence Act applies from 1,000 employees. The EU CSDDD directive further tightens requirements. Supply chain transparency becomes mandatory.

2027

E-Invoice Sending Mandate

From 2027, even companies with <EUR 800,000 revenue must send e-invoices. Paper and PDF invoices will no longer be accepted.

2028

ViDA & Peppol

The EU "VAT in the Digital Age" initiative makes real-time reporting and Peppol connectivity mandatory. Starting now gives you a 2-year head start.

Sources: German Federal Ministry of Finance, EU Commission, BDI Forecast 2026

FAQ

Frequently Asked Questions

A virtual SSC bundles recurring processes like invoice review, master data maintenance, compliance, and reporting in one central platform – without a physical department, without additional staff. Pruvio automates these processes with AI.
Most customers see a 50-75% time savings on invoice review in the first month. Break-even is typically at 2-4 weeks, depending on invoice volume and number of suppliers.
Yes. Pruvio exports to DATEV (EXTF), Lexoffice, and SevDesk. Via the REST API (625+ endpoints) you can connect any ERP. For SAP and Oracle, we offer dedicated connectors in the Enterprise plan.
Pruvio Source is the add-on module for strategic procurement. It includes tenders, live auctions, AI-powered bid analysis, scenario optimization, and rate cards. Available from the Business plan.
Pruvio Comply is the add-on module for contractor management. It covers location management, briefings, worker qualifications, and safety instructions – ideal for companies with many external contractors on site.
Yes. Pruvio reads PDF invoices via OCR (Tesseract) and converts them to structured data using AI (Pruvio KI API). You can also convert PDFs directly into e-invoices (ZUGFeRD/XRechnung).
The Report Builder offers 17 widget types (spend, savings, invoices, compliance, etc.). Create templates via drag & drop, schedule automated deliveries, and export as PDF or Excel – with Pruvio branding.
Yes. Pruvio uses Pruvio KI as the primary LLM for the AI assistant, bid analysis, PDF extraction, and document recognition. For embeddings, we use OpenAI text-embedding-3-small. All data stays in the EU.
A Shared Service Center bundles repetitive administrative tasks into a central unit – for example invoice review, master data maintenance, or compliance management. Large corporations run SSCs with hundreds of employees in locations like Prague, Bucharest, or Manila. Over half of German mid-market companies already use the SSC concept. Pruvio makes the same principle accessible to any company – AI-based instead of staff-based.
Pruvio replaces the operational tasks of an SSC: reviewing invoices, onboarding suppliers, collecting compliance documents, preparing tenders, and creating reports. What Pruvio does not replace: strategic decisions, negotiations, and personal supplier relationships. Just like a real SSC – clerks handle the routine, procurement experts handle strategy.
Consulting firms like KPMG or BDO offer SSC consulting for six-figure fees. In the end you have a concept – but still need to build and operate the SSC yourself. With Pruvio you skip that step. The platform IS your SSC – from day 1, without an implementation project.
Immediately. Unlike a traditional SSC setup (1 to 2 years), you can set up Pruvio in 5 minutes and immediately validate your first invoice or onboard your first supplier. Most customers see measurable time savings within the first week.
Yes. Pruvio is hosted in Germany (Hetzner, Frankfurt), does not process data outside the EU, and is fully GDPR compliant. All data is encrypted in transit and at rest.
Pruvio offers approval workflows with multi-step authorization, delegation, and timeout escalation. Critical alerts are automatically routed to the right person – via email, Slack, or Teams.

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